Five ways to make the most of your coworking space using Nexudus Spaces

Since we started Nexudus Spaces, we've been lucky to work with hundreds of coworking spaces all over the world. Daily contact with different spaces has not only helped us improve the platform, we've also been able to spot common management patterns and needs. Generally, as a space grows, it is faced with more and more daily tasks, which can become a headache if the correct tools haven't been considered or implemented. Below are some of the daily processes that can be automated in spaces:

• Invoicing and online payment: As a space welcomes more coworkers, generating invoices can be a nightmare. Automating invoice cycles and offering space members the opportunity to pay their invoices online, means that everyone saves time and helps you have more control over payments. Here you can take a look at the payment providers we've integrated.

• Booking and Events: Allowing your space members book resources and rooms online makes day-to-day space management a lot simpler. What's more, many spaces have several meeting rooms, rates depending on user price plans and free usage for members. Many spaces also allow external guests to make bookings. With Spaces, they can also pay for their bookings online. Nexudus Spaces accounts also have a booking app for iPads. If you hold events in your coworking space, you'll also want to automate registration, ticket sales and delivery. With Spaces, users' contact details will be saved to your Spaces account so you can get in touch with them in the future.

• Check-In: Many coworking spaces like to keep track of when members check-in and check-out so they can monitor their price plans or have an overview of the space's usage. When is the space busiest? Which members use the space the most? There is no magic formula for checking-in members, it's a matter of finding the best option for each space. The manual check-in is the most basic, but a manager needs to do it. On the next level of automation is checking in with an RFID card. They're fairly affordable, but the user would have to remember to use it. A more advanced step would be checking-in in via Wi-Fi, one of the widest methods used, or by means of access control at the entry. Both processes are automatic. In the first case, the user is automatically checked in via Spaces when he/she connects to the space's Wi-Fi network.

• Detailed reports: All of these tools help save time when carrying out the space's routine processes. Detailed reports also allow you to optimise how the space is used, controlling income sources and creating new lines of business. Spaces has more than 80 reports grouped into different categories (Check-ins, Bookings, Events, Extra Services, Time Passes, Members, Products, Finance, Invoicing, Revenue), giving you a detailed view of what's happening in your coworking space.

• Everything else :) As well as speeding up these processes, Spaces has tools that make it easier to communicate with space members (Community board, Email monitoring, Reminders, etc.) producing content (Blog, Newsletter, Wall) and so much more! ;)

That being said, we still haven't got a feature to deal with one of the biggest problems in any coworking space... the washing up!! ;) (but it is part of our road map!)

Main image source: Dustin Lee

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