Boost your members's booking experience with the new Nexudus Floor Plans

Members have always been able to book resources such as hot desks and meeting rooms through the Nexudus Members' Portal, but one of our latest features makes the process much more transparent and straightforward. 

Cue “Floor Plans”, the feature that enables you to represent your space’s facilities and its amenities in a more meaningful way. 

Prospective users who may never have visited your space before can now visualise it in a bird’s eye format. Both users and existing members can compare pricing, size, availability and the resource’s position within your building to make a more informed booking decision.

What’s more, they can book multiple resources at once to save time. 

When setting up floor plans for your workspace, you can add offices, dedicated desks, hot desks, meeting rooms, board rooms and any other resources that are unique to your centre. You can also add amenities to each recourse, such as AV equipment in meeting rooms.

Members can see which resources and amenities are available at any given time through the Members' Portal and go from there. This new feature also makes it easier for coworking operators who are implementing distancing measures in their space, by, for example, only making 50% of hot desks available to existing members.

The floor plans feature is also a useful addition when it comes to reporting, enabling you to gain quick insights into occupancy levels for dedicated/ hot desks and meeting rooms.

How to create a floor plan using Nexudus

To display a resource on the Members’ Portal, you firstly need to make it available on the portal and connect it to a floor plan “item”. 

Ideally, the first thing you need to create a floor plan is an architectural sketch. As soon as you’ve created the floor plan you can add and edit the items on each floor.

If, for instance, your building contains multiple floors, you can add additional floor plans and edit them so that they are representative of each (for example, the ground floor may contain hot desks and the first floor may feature private offices and meeting rooms).

We understand that coworking space layouts change all the time and that reconfiguration is particularly common at the moment, at a time when operators are experimenting with alternative arrangements to adhere to physical distancing measures.

As such, we’ve made it quick and easy for you to edit your floor plans. 

Steps to creating a floor plan

Creating a floor plan is easy; just follow these 5 steps.

1. In the side menu, go to Inventory then Floor Plans.

2. Click “Add new floor plan”.

3. In the “Name” box, type a name for your floor plan, e.g. Floor One.

4. In the “Background Image” section, click “Upload Image” and navigate to a drawing of the location you want to upload (it must be jpg or png and you should aim to keep images under 4000px in height or width.).

4. Select a scale for the image; 20% is a good default value for most images.

5. Click “Save”.

Once you’ve created a floor plan, you can add meeting rooms, desks and offices and more.

Further information on how to create and edit floor plans can be found in our virtual Support Centre. You’re also more than welcome to get in touch with the Nexudus team if you have any further questions. Let us know how you get on!

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